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Showing posts with label Google for Educators. Show all posts
Showing posts with label Google for Educators. Show all posts

Chromebook Getter - Free Replacement for Chromebook Inventory Tool











The Chromebook Inventory Tool is/was an extremely useful tool for G Suite Admins to make managing and updated their Chromebooks easier. However, it will not work after July 16th due to changes to Google's Sheets API.

I just learned about a free alternative, Chromebook Getter, that was developed for the education community as a replacement.

It performs the same basic operations as the CIT:

  • Extract Chromebook device info from Admin Console to Google Sheets (only for super admins and Chromebooks that are managed).
  • Modify data and sync back into Admin Console. 
  • Search device info easier and faster. 
  • Export your entire inventory, or just an OU of Chrome devices into a Google Sheet, including all of the following metadata: etag, Org Unit Path, Serial Number, Platform Version, Device Id, Status, Last Enrollment Time, Firmware Version, Last Sync, OS Version, Boot Mode, Annotated Location', Notes, and Annotated User
  • Device export options include the ability to filter by enrollment date (Past hour, Past day, Past week, or Between specific dates).
  • Make edits to "Annotated Location","Notes", and "Annotated User" and bulk update the devices in your Chrome console directly from this spreadsheet.


It is an Add-On for Google Sheets, easy to install and use. 







Take a look and try out Chromebook Getter.




More Google for Education Resources, tips, and information













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Google Dynamic Learning Project Strategy Menu - thought-starters for instructional strategies, explore tech tools and start tackling your challenges as an educator.




The Google Dynamic Learning Project is a great resource for educators and educational leaders. It helps schools create sustained, system change with support, resources, consulting and coaching and more.


One of the components that is very useful to teachers is the Project Strategy Menu. With the PSM, you can review thought-starters for instructional strategies, explore tech tools and start tackling your challenges as an educator.

You can search for resources and tools by Challenge Area, Strategy or Tool, and then filter by Challenge.


Each area has resources, links and tools to help educators.



These are excellent, free resources to help educators and educational leaders.




Related:
Google for Education Resources







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Creating an Accessibility-Friendly Environment



Accessibility is an important topic in education and encompasses the classroom space, digital tools and resources and much more.


Creating an Accessibility-Friendly Classroom Environment
  • Is the classroom bursting with patterned borders on the bulletin boards and bright colorful posters/word walls/anchor charts? Many teachers follow this trend because they believe more is better (it is touted as best practice on Pinterest and Teachers Pay Teachers), but the research shows that this is detrimental for student focus and ability to retain information.
    • For all students, but consider those with ADD/ADHD
    • Bring this back to decluttering and focusing on the room being as open as possible – an empty canvas for the students to paint every day based on the lessons and activities that will be happening.
      • This then returns to the furniture needing to facilitate the day’s tasks by being flexible, and active learning environments.
  • How can seating support a student who learns best with movement?
    • i.e. MooreCo’s Grow stools and sit/stand workspaces
      • Making this an option for all students, not just those with an IEP or 504, otherwise they may feel “different” and not want to use the tools available to them
Creating an Accessibility-Friendly Digital Environment
  • Going back to decluttering the barrage of bright colors and patterns in the physical space, the same holds true for a digital classroom environment and assignments. If a teacher has created a presentation or assignment that is bursting with unnecessary Clip Art, distracting transitions between slides, and heavy text/unreadable “fancy” fonts, they have just made that information less accessible to their students.
    • Also, if they have a class website that is cluttered with images and hard-to-read fonts, they are making it challenging for students who already have difficulty concentrating or reading to access the information
    • Consider – if they are embedding links in assignments online, are they including alt-text for students who use a screen reader?
  • How is the physical and digital classroom layout supporting English Language Learners?
    • All of this is not to say to get rid of visuals on the walls of the classroom – make sure they are intentional
    • For a classroom with ELL students, labels that include a picture of an object along with the word in English and their native language can be helpful for language acquisition

  • Make use of accessibility tools to support personalized learning in the digital environment
    • Microsoft Accessibility Blog
    • Google Chrome Accessibility Tools Slide Deck (covers native accessibility Chromebook settings and extensions/apps)
    • Consider native accessibility settings that can assist students reading below-grade level access articles and text that are appropriate for their grade level, as so often they are given books written for younger grades and miss out on the rich content

Here is a resource document that has resoures on Assistive Technology and Accessibility:




Related:

More Accessibility Resources

Google Accessibility Features and Resources





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Collaboration Tools in Education - new partnership Dropbox and Klaxoon




Just like businesses, educators and students use a lot of collaboration tools in their daily work. Google for Education and Microsoft for Education are two the most popular, with apps like Google Classroom and Microsoft Teams. There are others, like Schoology, Edmodo and more, that are also used.

Dropbox

Dropbox, originally a cloud file storage and sharing app, has added a number of collaboration features over the last couple of years.



Dropbox and Klaxoon recently announced a partnership which allows interoperability and sharing between the platforms.



Dropbox Education aims to bridge the gap between the classroom and workspace by developing student collaboration, a soft skill employers are in need of. The new app also sponsors instructor success by increasing the pulse of the classroom.



Dropbox Education has partnered with Klaxoon, an innovative suite of applications allows instructors to integrate polls, word clouds, and other interactive tools into their classroom to increase student participation.


These tools all help educators and students work more collaboratively, and prepare for higher education and the workplace.



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Google for Education Best Practices Resources and Tips


Google Apps for Education and Chromebooks are very popular with education for many reasons, one of which is the ease of management and deployment. The Admin Console allows staff to manage apps, user settings, devices settings and much more. Here are some tips and best practices for settings in the Admin Console.

The Admin Console is relatively easy to use, although some settings can be hard to find. Remember to use the help features by clicking on the question marks throughout the console.



The icons on the console can be moved and arranged via drag-and-drop so you can put the ones you use most up front. Typically, Users, Device Management, and Apps are the most used. 

Here are some excellent resources:
Outside of the Admin Console settings, here are some important things to consider:
  • Backup of data outside of G Suite? There are solutions available to backup your G Suite data. You should also make sure you have Vault enabled for your domain - https://support.google.com/vault/answer/2462365?hl=en 
    • Backupify, Druva, Spanning and more 
  • Acceptable use policies for G Suite, internet, devices, etc. Lots of schools post theirs online. Take a look at them and make sure you have a strong policy in place. 
  • Training and Professional Development - users (staff, teachers, and students) need training and PD on the proper and effective use of technology, including G Suite and Chromebooks. Look at some of the resources from Google, and find a good PD partner to assist. You can also push out this free add-on from Google that gives in-app support to your users: https://chrome.google.com/webstore/detail/g-suite-training/idkloemkmldbemijiamdiolojbffnjlh?hl=en 

Data Loss Prevention rules for Gmail and Drive
Gmail Attachment Compliance

Below are some of the main tips and settings to consider. Most of them are under Device Management. This is not a complete list, but one to help you get started. 

Admin Accounts: ("Admin Roles")
You can designate users at different levels of admin access. There are preset roles and you can create your own. You should have at least two Super-Admins in case one is out. Help Desk admin can only reset passwords for non-administrators and are good to have in each school. 

User Settings:
Organizational Units (set under Users) - you will want to have at least the following OUs setup: Admin, IT, Faculty, K-8 Students, High School students. This allows you to customize the settings for each one. K-8 students cannot use Google+, so you will want Google+ turned off for them. You can also turn off outside email for them. 

Under Apps, Click on Additional Google Services, click on the three vertical dots next to Google+ and click Turn Off or On for some Organizations and make sure it is off for K-8. 

These settings apply to the Chrome Browser also (when a user logs into it)

Force-Installed Apps and Extensions: you can push out apps and extensions to all users. There are a few I recommend, including Office Editing. Here is a list. 

Allow or Block All Apps and Extensions: you can either allow users to install any apps except the ones that you block, or block all apps except the ones that you allow. It is a local decision on how to manage this. Blocking all means your IT staff have to handle requests from staff. Allowing all means that some students might find some unsavory apps to install, but you can block them as you find them. 

If you want to allow all except the ones you block, here is a list of some that you should block

Allowed Apps and Extensions: create a list here if you are blocking users from installing them. Here are some lists of app recommendations. 

Make sure you are saving Browser History if you want to track what users are doing. 

I recommend turning on Safe Browsing, but that is a local decision.

You can also set up web pages to auto-load when a user logs in. Most schools set it up so that the district or school home page loads. 

Another nice feature is the ability to block websites by user OU. You can enter as many URLs as you like. This means that those users cannot get to the site, even if it is allowed through your filter. This can be useful for more granular control. 

You can also push out managed bookmarks, which is a great feature. You can push the district homepage, Google Apps page, student SIS system, etc for quick access by your users. 

Turning off Outside Email for K-8:



Definitely turn on Forced Re-Enrollment. This will prevent users from factory resetting the Chromebooks and then taking them out of your domain. Even if they do factory reset the device, it will force them to re-enroll it in your domain and not allow them to use it.

Guest Mode - allows a user to access the Chromebook without an account. I recommend against this if you have GAFE accounts for all of your users.

Incognito Mode - turn this off for students also.

Sign-In Restriction: this allows you to restrict which accounts can be used to login to a Chromebook. Most schools do set this to restrict logins to their GAFE accounts only. It is one more feature that makes Chromebooks less attractive to thieves.

Kiosk Apps - this is where you would install testing apps for PARCC and SBAC. Kiosk apps run without a user needing to login to the Chromebook itself.

Auto-Updates - allow this unless you have concerns about a new version of Chrome OS causing an issue with an app. For example, SBAC is only setup for Chrome OS 41, so while auto updates are turned on, you can limit the version to 41 and it won't update to the latest version which is 42. 

Device Reporting - enable this and user tracking so that you can see the device info when you select a device. You can also see who the last user was, which can be helpful in tracking a missing device. 

Do Not Erase Local User Data - this will keep the user account on the Chromebook which speeds up logins. Shared Chromebooks can support a lot of users (I've seen up to 20 different users on a single Chromebook). 

Disabled Device Return Instructions - if you disable a device, it will show a message on the screen asking for it to be returned. You put in the address and contact info. 

Device Management>Network:
Network Settings - you can, and should, put in your network settings here so that the Chromebooks automatically connect to your WiFi. You can even put in a hidden SSID and all of the security and passwords here. Apply to Devices, and then restrict to Chromebooks. 


Related:

Google for Education Resources (Google Apps, Chromebooks and more)



Note: I oversaw the successful deployment of over 11,000 Chromebooks and 26,000 G Suite user accounts in my home district as CIO and have assisted over 400 school districts to successfully deploy G Suite and Chromebooks. I am a Google Certified Administrator, Deployment Specialist, Success Manager, Trainer and Educator. 


- updated June 2019






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CK-12 and Google Classroom - great resources that are better together

Assign CK-12 Content Direct to Google Classroom

Did you know you can assign content from CK-12 directly to Google Classroom?

CK-12 has some amazing and diverse resources to help students learn and explore. It is one of my single most favorite resources to share with teachers and students.

You can assign reading material, adaptive practice, videos, simulations, and more from CK-12's standards-aligned content library directly to your students in Google Classroom.
  • Reads
  • Videos
  • Real World Applications (RWAs)
  • Adaptive practice
  • Quizzes
  • Simulations (SIMs)
  • PLIX

Grades are automatically reported to your GradeBook in Google Classroom saving time and effort.

You can connect your existing CK-12 account by signing in, going to account settings and connecting your Google account under "Connected Social Accounts" section.


Related:











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Android Apps for Education - work on Chromebooks and Chrome OS Tablets too!


Android Apps for Education 


Android is the most popular mobile operating system in the world, running on smartphones and tablets. But, you can also use Android Apps on Chromebooks, including the new Chromebook Tab 10 Chrome OS tablet. Chrome and Android all in one! And don't forget about all of the Chrome Apps, Extensions and full websites Chromebooks and the Chromebook Tab can access.



Finding good apps can be hard, so here is a list of Android apps for Education to use on Chromebooks, Chromebook Tab and other Android devices.


Explore these apps and try them out in your schools. 



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Acer Chromebook Tab 10 - the first Chrome OS tablet is here, and it's great!



Acer and Google have just announced the first Chrome OS tablet, the Acer Chromebook Tab 10. Works and managed like a Chromebook, but in tablet form.

This is a great device for schools looking for a tablet device, with a stylus and Android apps, that is easy to deploy and manage. It uses the same management license as Chromebooks and is managed in the same way. It also has a full desktop browser, removing the limitations of mobile browsers.





It is mobile, lightweight, touch and easy to use. Using Chrome OS makes it easy to deploy, manage and share with others. It has dual cameras, an integrated EMR active stylus, multimedia features, note taking and handwriting apps, educational apps (Chrome and Android) for K-3, STEM, video, multimedia and accessibility apps and features. It has a textured surface, similar to the Acer C738T, making it easier to carry, and less likely to be dropped.

Performance is fast and smooth, handling over 15 tabs and 5 apps during my testing time and the stylus is amazing, with no noticeable lag, allowing me to take handwritten notes effortlessly, as well as annotate items.

  • First tablet running Chrome OS designed for education, promoting engagement and collaboration. 
  • Chrome Education License support allows central and remote management of a large number of devices. 
  • Included Wacom® EMR stylus pen for natural writing and drawing. 
  • Stylus is battery-free, slips into a handy dock on the tablet and replicates the usage, accuracy and size of an ordinary pen. 
  • Planned support for Google Expeditions AR (augmented reality) to enable immersive learning experiences. 
  • Full Google Play support, giving teachers and students access to educational Android apps curated by administrators. 
  • All-day productivity with up to 9 hours of power from the lithium-polymer battery.

Specs:
  • MSRP: $320 available in April in US.
  • Operating system Chrome OS with Android support through Google Play
  • Display 9.7-inch QXGA backlit LED, 2048x1536
  • Processor OP1 platform
  • Storage 32GB eMMC
  • Expandable microSD
  • RAM 4GB
  • Rear camera 5 MP
  • Front camera 2 MP
  • Connectivity 2x2 MIMO 802.11ac Wi-Fi
  • Bluetooth 4.1
  • Ports USB 3.1 Type-C
  • Combo headphone/microphone jack
  • Battery 34 Wh (Up to 9 hours)
  • Stylus Wacom EMR (included) With onboard housing
  • Software Support for Chrome Educational licensing
  • Planned support for Google Expeditions AR
  • Dimensions 172 x 238.8 x 9.98 mm 
  • 550 g
  • Colors Cobalt Blue

Related:

New Training Courses from Google - DigCit and Accessibility

google for education logo

Google has some great resources for educators at the Google for Education Training Center. Included are courses on Chromebooks, becoming a Trainer, and Fundamentals and Advanced training for using G Suite in the classroom.

They recently added two new courses that are very relevant to educators. Like the other courses, they are easy to use and excellent materials.

The Digital Citizenship and Safety Course helps teachers learn how to help their students stay safe online and become responsible digital citizens.

The Tools for Diverse Learners Training helps teachers learn how to use the accessibility features in Chromebooks and G Suite to help their students succeed.

Take a look at these two new courses, as well as the rest of the training center, and see how they can help you help your students.



Related:

Google for Education Resources 




Android on Chromebooks! Here are some resources and apps to check out


Android has come to Chromebooks and is available on EDU Domains!


This opens up a whole new world of possibilities with Chromebooks, adding thousands of great apps, features and capabilities.


Here are the resources for Admins to get Android apps enabled for their domain:



Here are some great suggestions for Android apps (and some web apps):

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Android App Suggestions for Chromebooks (all are free)


I've been using Android apps on my Acer C738T with my personal account for quite a while now and they work great. Handwriting input, offline sync and much more. 


A new generation of Chromebooks, designed for millions of students and educators https://blog.google/topics/education/new-generation-chromebooks-designed-millions-students-and-educators/ (Acer and Asus convertible’s with stylus)

A new generation of Chromebooks, designed to work with millions of apps https://blog.google/products/chromebooks/new-generation-chromebooks-designed-work-millions-apps/ (Samsung Plus and Pro)






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Some Excellent Resources for Google for Education for Teachers and Admins


Google for Education, which includes G Suite for Education, Chromebooks, and content, is one of the most popular, and most updated, platforms for education. Here are some great resources for IT, Teachers, Students and more.


Google for Education main site: https://www.google.com/edu/ 


Getting started with G Suite for Education: https://support.google.com/a/answer/2856827




Google Device Showcase - Chromebooks, Chromeboxes and more 



Google for Education Transformation Center - resources, examples and tips for transforming your classroom and school



Class Content: https://www.google.com/edu/products/class-content/ - content and apps that have been approved by Google



Benefits of Google Apps and Chromebooks - lots of resources, tips and ideas
Google Apps Administrator Help Site - for G Suite Admins
Apps Status Dashboard (shows issues and outages) - for Admins

Google for Education Training Center - excellent resource for teachers on using Google Apps in the Classroom 

There is also a thriving community of admins and teachers on Google+. Take a look around. 



Related:




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    ExploreEDU - free #Google #EdTech event in Bethpage, NY - Nov 1 or 2nd - come join us




    Come join CDW-G and Google in Bethpage NY for an Explore EDU Event.

    ExploreEDU is an interactive, discovery-based event designed to teach those new to Google about the transformative power of technology in the classroom

    Bethpage Union Free School District
    10 Cherry Ave Bethpage, NY 11714 

    Register for one of the following available dates: 

    Nov. 1, 2016, 8am - 2pm | Reserve Your Seat

    Nov. 2, 2016, 8am - 2pm | Reserve Your Seat


    CDW Event Contact: Joe McAllister 



    Hosted by Bethpage Union Free School District and CDW, ExploreEDU is an event designed to introduce school technology directors and administrators to Google solutions.

    If you’re interested in discovering how technology can make a difference in your students’ lives or would like to imagine the classroom of the future, please join us.

    You’ll learn about new products and tools, engage in dialogue with peers and embark on a journey of educational insight and adventure.



    Google Inc. is excited to cover the costs for attendees; the cost of items provided is valued under $45 per person. As a reminder, Google Inc. may be a vendor and/or lobbyist employer and Google Inc. employees may be registered lobbyists. If your school/district cannot accept this donation or if accepting the donation would prevent Google Inc. from supplying products or services to your school/district, do not register for this event or forward this invitation to others.











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    Education on Air: It Takes a Teacher - free, online conference from Google 12-3-16




    You’re invited to Education on Air, an online conference from Google.

    Learn with educators from around the world. Join Google for Education on Saturday, December 3rd for Education on Air, a free online conference. Learn from over 100 sessions led by other educators. Learn new approaches & celebrate around that #ItTakesATeacher:

    • Australia & New Zealand sessions: 10am AEST 
    • United Kingdom sessions: 10am GMT 
    • Americas sessions: 12pm ET / 9am PT 
    • Register here

    Register (it's free) and you’ll have the opportunity to:

    • Engage with other educators and school leaders to share with and learn from each other 
    • Hear from inspiring speakers like Linda Darling-Hammond, Jennie Magiera, Kevin Brookhouser and many more 
    • Explore the latest Google product news and get tips and tools from educators 

    In the meantime, check out our It Takes a Teacher page where you can share your stories with the hashtag #ItTakesATeacher.

    In the coming weeks I'll post updates on the 100+ speakers and sessions. Stay tuned.






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    Google announces a lot of updates and changes, including a new name for things




    Yesterday afternoon Google announced a ton of updates and one big new thing - a new name for Google Apps. It is now "G Suite". They also changed the name for all of their services to Google Cloud.


    It is a name change to better align with all of their offerings and products and the services and apps are still the same. Different name, same great products. The name change has already gone out in the Admin help page, Google+ community and more.

    For Google for Education, there are now 4 areas - G Suite for Education (Docs, Sheets, Slides, Forms, Sites, Gmail, Calendar, Drive), Classroom, Chromebooks, and Content (Creative Apps).

    There were also some announcements with product and feature updates:

    Introducing Google Cloud - Today we’re announcing Google Cloud, Google’s unique and broad portfolio of products, technologies and services that let our customers operate in a digital world easily and at peak performance.

    All together now. Introducing G Suite. G Suite is a set of intelligent apps—Gmail, Docs, Drive, Calendar, Hangouts, and more—designed to bring people together, with real-time collaboration built in from the start.

    People all over the world working together seemlesly

    G Suite website - includes all of the tools that were part of Google Apps






    Feature announcements:

    View deleted files with the latest Google Docs, Sheets, and Slides Android apps

    Save time with smart scheduling in Google Calendar

    What you love about Google Search — now for Drive


    Explore in Docs, Sheets and Slides makes work a breeze — and makes you look good, too

    Google Cast is now built in to Chrome

    Chrome on Android: Do more on every phone and network








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    Mojo Networks Introduces Mojo Enforce for the K-12 Education Marketplace and Chromebooks



    Mojo Networks Introduces Mojo Enforce for the K-12 Education Marketplace

    Mojo Enforce is the First Cloud Managed WiFi Feature to Integrate Directly Into Google for Education to Automatically Enact Policies on the School’s WiFi Network

    This is a great option for schools to control access to their wireless networks and works with Chromebooks.




    Mountain View, CA, September 7, 2016 – Many K-12 schools and districts have challenges in controlling what devices connect to their WiFi networks because of the limitations of current WiFi authentication techniques. With the continued growth of connected devices – iPads, Chromebooks, smartphones and tablets and more – in schools, there is a growing need for school IT administrators to control WiFi device connections.

    Mojo Networks, a leader in secure cloud managed WiFi for the K-12 educational market, announces Mojo Enforce. Enforce takes policies for network access and device management from third party systems and applies them to the WiFi network; the first integration for Enforce is with Google for Education. With Enforce, Mojo is the first cloud managed WiFi to integrate with Google for Education to ensure that only devices registered in the school’s Google domain are able to connect to the school WiFi network and enforce network access policies. This unique integration, coupled with Mojo Network’s robust cloud managed WiFi solution and high-performing access points, brings even more control, usability and ease-of-use to school districts.

    According to data from Google, more than 50 million students, teachers and administrators around the world rely on Google for Education to learn and work together. Managing the WiFi credentials for those 50-plus million and growing individuals is handled by the network administrator, but is not easily integrated.

    Currently, schools use two primary methods to authenticate devices on WiFi networks: PSK (Personal Shared Key) or 802.1x (the standard for post-based Network Access Control). But both have their limitations. PSK is easy to deploy but the passphrase is too easily shared with no real limitations, and 802.1x is costly as it typically requires on-premises appliances (AAA and User Directory). In the case of Google for Education schools, there is a need to create a local copy of the user database from Google Apps.

    With both techniques, there is no real way for school network administrators to control which devices can connect to the network. Allowing unauthorized devices creates performance issues with too many devices; gives no visibility or control; and, creates IT management headaches. Mojo’s integration with Google adds an additional layer of authentication above PSK or 802.1x, providing administrators the control to define what devices connect to the network. Enforce is easy to setup with no additional licenses or on-prem appliances; it works on top of the existing school Mojo WiFi network without the need for any client or network re-configuration.

    “It’s great to see a WiFi infrastructure vendor like Mojo Networks develop a direct integration with Google for Education that solves a real challenge people in my position face daily,” said Vernon Young, Director of Information Technology at Oakland Catholic High School. “With this integration, I have real control over who connects to our network and am able to ensure secure access for every student and teacher throughout our high school.”

    “Mojo Networks looks to automate WiFi management for all our customers, whether it’s the large enterprise, higher education or K-12 school districts,” said Sriram Venkiteswaran, Director Product Management at Mojo Networks. “We look at technology and WiFi – and specifically the tools, automation and pricing of Mojo – as an enabler of education. With Mojo Enforce, we free up time for the network administrator, and secure WiFi for students and teachers alike with a low-cost, simple and functional process.”

    How Mojo Enforce Works

    Mojo Cloud fetches the enrolled devices (Chromebooks, iPads, etc.) from the school’s or district’s Google for Education account

    Mojo Cloud pushes out the allowed device list to all Mojo cloud managed access points

    The devices connect using either PSK or 802.1x authentication

    If authorized, access point assign role / network policy based on device OU membership
    If unauthorized, the access point denies the connection

    With the ease of set-up and use, what was a complicated process and a pain point for school districts has become a non-issue. Mojo cloud managed WiFi coupled with Google for Education brings another level of authentication to schools and highlights the greater value of cloud managed WiFi. Mojo Networks is about making the school IT administrators life easier, with students and teachers easily connecting to WiFi and learning.

    Enforce and the integration into Google for Education will be available in Q4 2016, with other integrations coming in 2017. The open beta will begin Q3 2016; to sign up for the beta, please fill out the form at http://mojonetworks.com/google-early-access.





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